Privacy statement

Odin QHSE B.V. respects your privacy. This statement explains which personal data we process via this website, why, for how long, and what rights you have. We process personal data in line with the General Data Protection Regulation (GDPR) and the Dutch implementation act.

Data controller

The data controller under the GDPR is:

Odin QHSE B.V.
Mendelssohnstraat 88
5144 GH Waalwijk, the Netherlands
Dutch Chamber of Commerce: 42015253
Phone: +31 6 23 66 08 42

What data we process

Depending on how you interact with our website, we process the following categories of personal data:

• Contact details: name, email, phone number and the content of your message when you fill in the contact form.
• Application data: name, email, phone number, motivation and, when provided, your CV when you apply for a vacancy.
• Technical data: standard server log data (IP address, browser type and timestamp) briefly retained by our hosting provider for security and error diagnostics. To count vacancy page views we store a one-way hash of your IP address to filter out duplicate views. Usage statistics (Google Analytics 4) are processed only after your consent and with anonymised IP.
• Cookie preferences: the choice you make in our cookie banner.

Purposes

• Responding to questions and requests submitted through the contact form.
• Handling job applications and staying in touch about the vacancy.
• Securing the website against abuse, fraud and attacks (using Google reCAPTCHA).
• Improving the website based on anonymous usage statistics (only with your consent).
• Complying with legal obligations.

Legal basis

We process your data based on your consent (cookie preferences), the performance of a contract or pre-contractual step (contact form, applications), our legitimate interest (security), and, where applicable, a legal obligation.

Retention periods

We do not keep your personal data longer than necessary for the purposes for which it was collected or as required by law. Concrete retention periods per data category are set out in our internal retention procedure. Want to know how long we keep specific data about you? Get in touch via our contact form.

Recipients and processors

We do not share your data with third parties unless it is necessary for our services or to comply with the law. We work with the following processors:

• Laravel Cloud / hosting provider: for hosting the website (EU region).
• Postmark / Resend: for sending transactional emails (contact and application forms).
• Google reCAPTCHA (Google Ireland Limited): for protecting forms against abuse.
• Google Analytics 4 (Google Ireland Limited): for anonymous usage statistics, only after your consent. IP addresses are truncated, advertising features are disabled.

Transfers outside the EEA

Google may process personal data in the United States. Transfers happen on the basis of the EU-US Data Privacy Framework and the European Commission Standard Contractual Clauses. We use Google services in IP-anonymising mode and with advertising features disabled.

Your rights

Under the GDPR you have, among others, the following rights:

• Right of access to your personal data.
• Right to rectification of inaccurate data.
• Right to erasure (the 'right to be forgotten').
• Right to restriction of processing.
• Right to object to processing based on legitimate interest.
• Right to data portability.
• Right to withdraw consent at any time, without giving a reason.

Would you like to exercise any of these rights? Get in touch via our contact form. We will respond within 4 weeks. If you disagree with how we handle your data, you can file a complaint with the Dutch Data Protection Authority.

Security

We take appropriate technical and organisational measures to protect your data, including encrypted connections (TLS), access control and regular security reviews. Odin QHSE B.V. is ISO 27001 certified.

Changes

We may update this privacy statement from time to time. The most recent version is always on this page, with the date of the last change.

Contact and questions

Questions about this statement or your data? Reach out via our contact form or call +31 6 23 66 08 42.